Privacy policy applicants

Data protection information for applicants

Information on data protection during our processing of applicants’ data in accordance with articles 13, 14 and 21 of the General Data Protection Regulation (GDPR)

Dear applicant,

We are happy to learn of your interest in our company. In accordance with the provisions of articles 13, 14 and 21 of the General Data Protection Regulation (GDPR), we hereby inform you about the processing of personal data communicated by you for the purposes of the application process or any personal data collected by us and your rights in respect of this. Please make yourself familiar with the following information in order to ensure that you are fully informed about the processing of your personal data within the framework of the application process.

1. Responsible party for the purposes of data protection law

ISRW Dr.-Ing. Klapdor GmbH
Kalkumer Str. 173, 40468 Düsseldorf
+49 211 41 85 56-0

info@isrw-klapdor.de
www.isrw-klapdor.de

2. Contact details of our Data Protection Officer

Dominik Fünkner
datenschutzbeauftragter@datenschutzexperte.de

3. Legal basis for processing

We process your personal data in compliance with the European General Data Protection Regulation (EU-GDPR) and the German Data Protection Law (BDSG) in so far as this is necessary for us to make a decision about whether to enter into an employment relationship. The legal basis for this is provided by article 88 GDPR in conjunction with § 26 BDSG (new) and, where necessary, article 6, paragraph 1, point b GDPR on the initiation or conduct of employment relationships.

In addition, we may process your personal data if this is necessary in order to fulfil legal obligations (article 6, paragraph 1, point c GDPR) or to defend ourselves against legal claims made against us. The legal basis for this is provided by article 6, paragraph 1, point f GDPR. A legitimate interest may be, for example, a requirement to provide evidence in an action based on the German Law on Equal Treatment (AGG). If you provide us with express consent to process your personal data for certain purposes then the lawfulness of this processing is established on the basis of article 6, paragraph 1, point a GDPR. After consent has been given, it can be withdrawn again with future effect (see point 9 of the present data protection information).

If an employment relationship is concluded between yourself and us then we may, in accordance with article 88 GDPR in conjunction with § 26 BDSG (new), further process the data we have already obtained from you for the purposes of the employment relationship insofar as this is necessary for the conduct or termination of the employment relationship or for the exercise or fulfilment of rights and obligations with regard to the representation of employees’ interests arising from legislation or a labour agreement, a works or service agreement (collective agreement).

4. Categories of personal data

We only process data related to your application. This may be general data about your person (name, address, contact data), specifications regarding your professional qualifications and academic education, specifications regarding further vocational training, or possibly other data that you communicate to us in connection with your application.

5. Data sources

We process personal data that we receive from you by post or e-mail when you contact us or submit an application.

6. Data recipient

Within our company, we only pass on your personal data to departments and individuals who require this data in order to fulfil contractual and legal obligations or to exercise our legitimate interests.

Otherwise, we only pass on data to recipients outside of the company if legal provisions permit or require this, communication of the data is necessary in order to fulfil legal obligations, or we have your consent to do so.

7. Transmission to a third country

In general, there is no intention to transfer data to a third country.

8. Period of storage

We store your personal data for as long as necessary to come to a decision regarding your application. Your personal data and/or application documents will be deleted at the latest immediately upon termination of the application procedure (e.g. notification of rejection) unless a longer period of storage is required or permitted by law. We will only store your personal data beyond this point if this is necessary for legal reasons or, in concrete cases, it is required in order to enforce, exercise or protect against legal claims for the period of a legal dispute.

If you have consented to a longer period of storage of your personal data then we will store the data in accordance with your declaration of consent.

If the application procedure results in an employment relationship, apprenticeship or internship then your data will, insofar as this is necessary and permitted, initially continue to be stored before then being transferred to the personnel files.

9. Your rights

All data subjects have the right to information in accordance with article 15 GDPR, the right to rectification in accordance with article 16 GDPR, the right to erasure in accordance with article 17 GDPR, the right to restrict processing in accordance with article 18 GDPR, the right to notification in accordance with article 19 GDPR and the right to data portability in accordance with article 20 GDPR.

You also have a right to lodge a complaint with a data protection supervisory authority in accordance with article 77 GDPR if you are of the opinion that your personal data is not being processed lawfully. The right to lodge a complaint does not preclude any other further form of administrative or legal redress.

If data is processed on the basis of your consent then you are entitled, in accordance with article 7 GDPR, to withdraw this consent for the use of your personal data at any time. Please note, that the withdrawal of consent applies only to the future. Processing operations undertaken prior to the withdrawal of consent are unaffected by this. Please also note that we may have to store certain data for a certain period of time in order to fulfil legal requirements (see point 8 of the current data protection information).

Right to objection

If your personal data is processed in order to defend legitimate interests in accordance with article 6, paragraph 1, point f GDPR then, in accordance with article 21 GDPR, you have the right to object to the processing of this data at any time on grounds relating to your own particular situation. We will then not process this data any further unless we are able to demonstrate compelling legitimate grounds for this processing. These must override your interests, rights and freedoms or the processing must serve to establish, exercise or defend legal claims.

Please contact us if you wish to exercise your rights.

10. Necessity of the provision of personal data

There is no legal or contractual requirement to provide personal data as part of an application process. You are therefore not required to provide us with details concerning your personal data. Please note, however, that such data is necessary in order for us to come to a decision regarding applications or the conclusion of contracts regarding employment relationships. If you do not provide us with personal data then we cannot come to any decision concerning an employment relationship. We recommend that, with your application, you provide us with only such personal data as is necessary in order for us to examine your application.

11. Automated decision-making

Since the decision regarding your application is not made exclusively on the basis of automated processing, there is no automated decision-making in any given case as described in article 22 GDPR

Status of this privacy policy: 06.05.2019